MINISTRY OF ENVIRONMENT, WATER AND NATURAL RESOURCES

UPPER TANA NATURAL RESOURCES MANAGEMENT PROJECT

P.O Box 996 EMBU; Tel: 068-31376; E-mail: utanrmp@gmail.com

INTERNATIONAL COMPETETIVE BIDDING

BID NAME:	SUPPLY AND DELIVERY OF MOTOR VEHICLES, TRACTORS AND MOTOR CYCLES
BID NO:	EBU/CC/34/2014-2015
COUNTRY:	KENYA
PROJECT NAME:	UPPER TANA NATURAL RESOURCES MANAGEMENT PROJECT
LOAN / CREDIT NUMBER:	IFAD 1-867-KE AND SPANISH TRUST FUND E-8-KE

1.    The Government of Kenya has received financial assistance from the International Fund for Agricultural Development (IFAD) and the Spanish Trust Fund towards financing an eight year (2012-2020) Upper Tana Natural Resources Management Project. The goal of the project is to contribute to rural poverty reduction in the Upper Tana River catchment through increased sustainable food production and incomes and sustainable management of natural resources for provision of environmental services. The project Lead Agency is the Ministry of Environment Water and Natural resources. The project intends to apply part of the proceeds for Procurement of Motor Vehicles, Tractors and Motor Cycles.

2.    The Upper Tana Natural Resources Management Project (UTaNRMP), now invites sealed bids from eligible and qualified bidders for Supply and Delivery of the following:

Lot	Item Description	Quantity
1	4x4, LWB, 2400-3000 cc (Diesel), Double Cabin, Pick Ups, complete with towing winch	15
2	4x4, LWB, 2400-3000 cc (Diesel), Double Cabin, Pick Ups, without towing winch	23
3	4x4, 70-80HP, Agricultural Tractors Complete With Non Tipping Trailers, 6 Ton	7
4	Motor Cycles 170-200cc	73
5	4X4, L.W.B., 2400 - 3000CC, (Diesel) heavy duty, utility passenger vehicle	1

3.    The International Fund for Agricultural Development (IFAD) has adopted the current World Bank Procurement guidelines for International Competitive Bidding (ICB) and these shall apply for this procurement.

4.    Interested eligible bidders may obtain further information from Upper Tana Natural Resources Management Project (UTaNRMP), and inspect the Bidding Documents at the address given below from 0800 hrs to 1630hrs East African time from Monday to Friday, except during lunch hour (1300 hrs to 1400 hrs), weekends and public holidays. The bid documents are available in both hard and soft copies. Interested eligible bidders may also view and /or download the bid document from www.utarnmp.or.ke/downloads                          .

However submission of bids will be in hard copy only as electronic bidding will NOT be allowed.

5.    Qualifications requirements include:

a)    Financial Capability       : Bidders shall include a letter from a reputable Commercial Bank indicating their financial status which will indicate their ability to perform the contract of the magnitude equivalent to the quoted bid price. This evidence should be submitted together with the bid.

b)    Experience and Technical Capacity: Bidders shall provide documentary evidence to demonstrate having executed at least three contracts of similar magnitude for each lot within the period of last three years.

Additional details are provided in the Bidding Documents.

6.    A complete set of Bidding Documents in English may be purchased by interested eligible bidders from the address below upon payment of a non-refundable fee of Kenya Shillings One Thousand Only (Kshs.1,000) or an equivalent amount in US dollars. The method of payment will be cash or Banker’s cheque payable to Embu West District Treasury account No. 1146470916; Bank Code: 01116; Bank Name: Kenya Commercial Bank: Bank Branch: Embu; Swift Code: KCBLKENX. At the time of bid submission, bidders will be required to submit evidence of payment for the documents.

Bidders may also download the documents free of charge but they will be required to register with the buyer before the deadline for submission of bids. Bidders who download the document and fail to register may have their bids not opened and /or evaluated.

7.    Bids must be delivered to the address below on or before 1st October 2014 at 10:00 AM, East African Time. Late bids will be rejected. Bids will be opened in the presence of the bidders’ representatives who choose to attend at Embu County Commissioner’s Boardroom on1st October 2014 at 10:30 AM, East African Time. All bids must be accompanied by a Bid Security in a freely convertible currency as stipulated in the Bidding Data Sheet.

8.    The address(es) referred to above is:

Project Coordinator;

Upper Tana Natural Resources Management Project

C/o County Commissioner

P. O. Box 3 - 60100

Tel: +254-68-2231376 /2231517

E-mail: utanrmp@gmail.com

Embu - Kenya

Bids should be submitted in a plain sealed envelope clearly marked: “Bid No. EBU/CC/34/2014-2015: Supply of Motor Vehicles, Tractors and Motor Cycles Lot No………..” and placed in the Bid Box situated at Main entrance to the Embu County Commissioner’s Office or mailed so as to reach the above address on or before 1st October 2014 at 10:00 AM, East African Time.

9.    UTaNRMP is a corrupt- free project and no one is required to provide any inducement to participate in any of its implementation processes.

PROJECT COORDINATOR

UPPER TANA NATURAL RESOURCES MANAGEMENT PROJECT

FOR: PRINCIPAL SECRETARY

MINISTRY OF ENVIRONMENT, WATER AND NATURAL RESOURCES