MINISTRY OF FOREIGN AFFAIRS AND INTERNATIONAL TRADE

INVITATION TO TENDER

Tender name:   DIGITIZATION OF MFA&IT RECORDS AND PROCESSES

REF:                       MFA&IT/TN/007/2014-2015

REF:                ADDENDUM NO. 1 ON DIGITIZATION OF MFA&IT RECORDS AND PROCESSES AT FOREIGN AFFAIRS    BUILDING, KICC OFFICESAND TELEPOSTA OFFICES,

Tender No.:        MFA&IT/TN/007/2014-2015

Pursuant to the requirements of the bidding document Section VI – Technical Specifications (2) on the Scope of works, The Ministry of Foreign Affairs and International Trade would like to make the following clarifications to the above referenced tender:

·          The system should support a manual preferably UHF R.F.I.D technology enabled system.

·          R.F.I.D tags enabled use of USB connected network and mobile scanners to track movements and locations of file with an audit trail.

·          R.F.I.D antennas can be placed at doorways and any check point to track the movements of the physical files and automatically update the database with most current locations.

·          Inventory of physical files to ensure the database remains up-to-date and portable scanners should operate as detectors to find missing files.

The service provider should do a full appraisal of the registries and give a definite and comprehensive status. This will result in a successful capture of data and provide an accurate status of the Ministry’s filling status

NOTE: The closing date for receiving the bids changes to 29th August, 2014.

The time and place for receiving the bids remains unchanged.

Head Supply Chain Management

For: The Principal Secretary