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EXPRESSION OF
INTEREST
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CONSULTANCY
SERVICES FOR SUPPLY, DELIVERY AND IMPLEMENTATION OF AUDIT MANAGEMENT SYSTEM
KENYA ELECTRICITY GENERATING COMPANY
( REF:KGN-IA-2-2014)
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1.
Back Ground
Kenya
Electricity Generating Company Limited (KenGen) is a limited liability company,
70% owned by the Government of the Republic of Kenya. It is the leading
electric power generation company in Kenya, producing about 75% of the electricity
used in the Country. It has a total
installed capacity of 1,670MW and power plants located at different power parts
of the country. Consistent with its Corporate vision to be the market leader in
the provision of reliable, safe, quality and competitively priced electric
energy in the Eastern Africa region, the Company intends to invite proposals
from eligible candidates for “Supply, Delivery and Implementation of Audit
Management System for KenGen”.
2.
Objectives
KenGen’
s Internal Audit & Risk Management
Department’s scope of work includes IT audit, Capital Projects Audit, Operational
Audit, Financial Audit and Fraud Investigations. The department envisages a
continuously evolving audit scope as the Company grows and extends its
boundaries. It is imperative that the Internal Audit and Risk team responds by
extending the coverage and depth of audits while shortening the audit cycles.
The Company requires an optimized audit process, hence the need for an audit management
system.
3.
Scope of Work
The following
activities are envisaged to be included during the implementation. It shall include,
but not limited to the following tasks:
(i) Current state assessment of the existing
audit management capabilities.
(ii) Implementation of the solution to support the
audit process.
(iii) Detailed implementation plan, including a
change management program and migration of existing audit data/information.
(iv) Training of identified KenGen staff
(technical & functional) prior to implementation.
(v) Delivery of training for all the Internal
Audit & Risk Department staff.
(vi) Training material, technical and functional
manuals & documentation.
(vii) Indicate costing in terms of total cost of
ownership (TCO) for a minimum of five years.
(viii)
Support services.
4.
Eligibility
The Kenya
Electricity Company Ltd (‘the Company’) invites proposals from eligible candidates
for “Supply, Delivery and Implementation of Audit Management System for
KenGen”. The expression of interest must be accompanied by the consultant’s
qualifications and professional capabilities. The consultants must be familiar
with audit management systems and details of past experience in the area must
be included. Such information may include brochures, description of similar
assignments, experience in similar conditions, and availability of appropriate
skills among staff, with their most recent profiles showing their experience,
qualifications, capabilities, referees and details of past experience
especially in their areas of expertise, etc.
The
interested firms shall provide the following specific information as well as
any other relevant information
• Attach a
copy of company profile with information not limited to name of firm who will
participate in undertaking the consulting services and their role in all
aspects of the consultancy service. To be submitted also are name(s) and position(s)
of authorized representatives.
• Firms that
bid jointly should submit consortium agreements between the parties, with the
roles of each party clearly defined. (Firms
that form more than one consortium agreements will not be considered)
• At least 3
commendations references in the last five years in the relevant task.
• Provide the
proposed organogram for the project and CVs of the key technical staff
• Evidence of
Incorporation/Registration in the country of domicile
• Minimum of
five (5) years’ experience for the consultants in Training and Implementation
of similar assignments in at least five (5) firms.
• Minimum
academic qualification for the key staffs is a relevant degree specialization.
• Attach
Annual Accounts and Reports audited by a reputable firm for the last two years.
• Information
regarding any current litigation involving the consulting firm certified by a
reputable law firm.
• Valid Tax
compliance certificate for local consultants or equivalent for foreign bidders
• A brief of
at least two ongoing similar consultancy services
5. Clarifications
The
interested and eligible applicants may request for clarifications on this
tender for up to five (5) days before the submission date. Any request for clarification must be sent in
writing by paper mail, facsimile, or electronic mail to:
THE INTERNAL AUDIT AND
RISK MANAGER
KENYA ELECTRICITY
GENERATING COMPANY LIMITED,
STIMA PLAZA, KOLOBOT
ROAD,
P.O.BOX 47936, 00100 GPO
NAIROBI,
KENYA
TEL 254 02 366 6301
Email: modundo@kengen.co.ke cc: rachieng@kengen.co.ke
, tenders@kengen.co.ke ,
The
Consultants proposal shall be written in English language and the Consultants
must submit One (1) original and Two (2)
copies and a soft copy (Read Only CD/DVD) of each expression of interest.
The submission of the expression of interest documents must be received in a
sealed envelope and delivered or registered to:
THE COMPANY
SECRETARY/LEGAL & CORPORATE AFFAIRS DIRECTOR
KENYA ELECTRICITY
GENERATING COMPANY LIMITED
STIMA PLAZA, KOLOBOT
ROAD,
P.O.BOX 47936, 00100 GPO
NAIROBI,
KENYA
TEL 254 02 366 6708 FAX
254 2 248848
Not later
than by 1400 hours (Kenya Time) 26th
August 2014 and clearly marked “APPLICATION
FOR THE TENDER FOR SUPPLY, DELIVERY AND IMPLEMENTATION OF AUDIT MANAGEMENT
SYSTEM”
The EOI
documents will be opened at 1430hrs on
26th August 2014 in the presences of bidders representatives who
chose to attend
SUPPLY CHAIN MANAGER
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